Job Description

Reports to: Chief Operating Officer

Duties and Responsibilities

• Monitoring managers email and respond if required
• Prepare communication (letters, presentations, reports) on behalf of the manager
• Devise and maintain office systems, including data management and filing
• Write proposals and give manager for approval
• Screen phone calls, enquiries and requests, and handle them appropriately
• Organize and maintain diaries and make appointments
• Organize and attend meetings as well as ensure the manager is well prepared for meetings
• Conduct or prepare any research that the manager may require
• Assist in organizing both company and external events
• Take notes and write minutes during meetings
• Perform any other duties as assigned

Requirements

• Have at least a Diploma in Business Administration/Public Relations or in a related field
• Have at least 3 years’ experience as a Personal Assistant
• Be mature, trustworthy and a self-driven person
• Be able to multitask and handle pressure very well
• Have excellent organizational and time management skills
• Have strong verbal and written communication skills
• Proficient in Microsoft Office
• Have a project management background