Latest Job Opportunities At Alight!! Don't Be Left Out!!!

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Latest Job Opportunities At Alight!! Don't Be Left Out!!! 3 Positions
Alight

Kigali, Rwanda

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Full-time
Graduate Jobs
Posted 1 week ago

Job Description

Alight

ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Shelter/Construction Coordinator, to be located in any one of the refugee sites in Rwanda where ALIGHT has active operations and programming.

1. Shelter/Construction Coordinator

PRIMARY PURPOSE:

The Shelter/Construction Coordinator is responsible for planning, implementation, and monitoring of all activities related to shelter, construction, rehabilitation, and road infrastructure at designated refugee sites or camp.  Reporting to the Site Manager and receiving technical guidance and support from the national WASH, Environment & Construction Technical Advisor, s/he works towards to ensure refugees have sustainable shelter and infrastructure. S/he supervises Shelter Assistants, Masons, Carpenters, and Refugee casual workers at the project site – working on rehabilitation and maintenance of the shelter, including roads, medical facilities, drainage, shared communal facilities; also camp offices, and other such site facilities/buildings.

KEY RESPONSIBILITIES 

Shelter and Construction

  • Assist in carrying out technical assessments of the construction, rehabilitation/maintenance works (i.e.: shelter or communal structures, roads, drainages works) in the assigned site;
  • Assist the camp level unit in shelter monitoring, coordinate all shelter and infrastructure activities within the camp; working closely with the existing refugee structure (leaders and shelter committees) to support shelter interventions;
  • Coordinate daily assessments on shelter/construction within the site when required;
  • Participate in all shelter/construction related meetings, planning, and design activities;
  • Compile and present all site shelter/construction data, assessments, reports or minutes when required;
  • Manage the direct implementation of all shelter and construction-related activities in line with established work plans and available budgets;
  • Support WASH, Environment & Construction Technical Advisor on developing technical drawings, blueprints, and BBQs for WASH-related construction activities;
  • Contribute to shelter and construction  strategy development; project proposal and provide input on WASH needs and gaps;
  • Organize trainings and capacity building activities for refugee committees, casual laborers, as well as ALIGHT staff on shelter construction, rehabilitation and maintenance  practices;
  • Supervise and monitor the shelter construction, rehabilitation, and maintenance of shelter in the camp;
  • Advice on quality of all shelter activities, monitor regularly to all ALIGHT implementation activities, assessing the adherence to the set standard;
  • Mobilize beneficiaries communities to maintain the established /rehabilitated / shelter through the formation of shelter  committees;
  • Support ALIGHT WASH, Environment & Construction Technical Advisor on the design of blueprints and BoQs for construction-related activities;
  • Coordinate receiving and delivering supplies and materials to various work sites in the camp, in line with internal ALIGHT policies and procedures;
  • Implement construction-related activities and oversee the progress of work sites for construction, maintenance,  and rehabilitation of shelters and public infrastructure in the camp;
  • Certify works completed and ensure safety of all infrastructures to prevent all possible hazard;
  • Plan and supervise  construction, rehabilitation, and maintenance of  shelter structures, access roads, and bridges  to the camps and internal camp road network, to allow safe and easy vehicle access and mobility;
  • Supervise construction workers at worksites to meet deadlines and follow technical guidelines;
  • Responsible for requesting and safekeeping of construction and maintenance equipment/tools used at work sites.

General Duties/Responsibilities

  • Organize and submit /Shelter/Construction data for monthly, weekly, and quarterly reports;
  • Develop and follow work plans (with support of WASH/Construction  Technical Advisor and Site Manager) for shelter and construction activities;
  • Coordinate (with support from the site manager) with MINEMA  authorities, UNHCR, shelter committees, and other partners on Shelter/Construction activities to ensure complete, efficient, timely, appropriate, and non-overlapping service;
  • External representation: Act as a focal person or donor activities, and other external meetings;
  • Support the Logistics Coordinator and Storekeeper in the control of all resources assigned to shelter/construction and ensure monitoring, storage, and proper use;
  • Perform administrative tasks related to shelter/construction sector (maintaining databases, record keeping, report writing, making requisitions, etc;
  • Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.

 MINIMUM QUALIFICATIONS:

  • A0 Bachelor’s Degree in Civil Engineer, Construction, Surveying  or related field from a reputable university;
  • Minimum four (4) years’ experience in Construction and/or WASH programming;
  • Good knowledge of site survey and experience in undertaking related topography assessments/ feasibility   studies   and environmental   impact studies, including familiarity using surveying tools (including GPS equipment, GIS software);
  • Knowledge of Rwanda shelter and construction standards and regulations, including latrine placement, set up and monitoring water, electricals and sanitation provisions;
  • Direct experience working with site/settlements planning and development/maintenance of various infrastructures;
  • Experience in direct management or supervision of staff and incentive workers complement is required;
  • Computer literacy in MS Office and other relevant software required to produce digital maps, site plans, layout, and technical drawings;
  • Strong oral and written communication skills; Kinyarwanda, English, or French.

KEY BEHAVIORS & ABILITIES:

  • Highly motivated self-starter who takes direction well, but also works independently;
  • Strong intercultural skills and high tolerance to uncertainty required;
  • Diplomatic skills and strong ability to manage staff, to resolve conflicts and build relations with diverse stakeholders;
  • Capacity for effective planning and management, including of risks and concern areas;
  • Capacity to work independently in a fast-paced environment and deliver results within tight deadlines;
  • Ability and willingness to live and work full-time in rural, low resource, and isolated areas of Rwanda.

2. Site Manager

PRIMARY PURPOSE:

The Site Manager provides leadership to ensure the smooth implementation of all activities at designated refugee camp or site and surrounding host community. Reporting to the program coordinator and receiving the advice from country office and with support from different functional departments and technical team, s/he will ensure the management of all program activities, operations and logistics, finance, administration, and human resources.

KEY RESPONSIBILITIES 

Program Management & Development

  • Effective implementation of all sector activities at Site level in line with ALIGHT program requirements, agreements, and contracts;
  • Timely and efficient development and implementation of project work plans and activity plans;
  • Liaise with the ALIGHT Rwanda senior staff and unit leads for effective Site operations and programs planning, including compliance and efficient utilization of all resources;
  • Represent ALIGHT in coordination and planning meetings at the Site/District level;
  • Liaise with local authorities, donors, refugee leaders, and stakeholders at the camp level to ensure effective implementation of pledged activities;
  • Maintain adherence to sector/national standards in programming, finance, HR, and operations at the site level.

 Program Quality & Reporting

  • Participate in informing and development of new programs or expansion of existing programs or initiatives;
  • Provide leadership, supervision, and strategy for Site level implementation of adequate monitoring and evaluation of program activities and results;
  • Support Sector Coordinators and program quality team in evaluations, surveys, and provision of relevant data and reports;
  • Supervise, coordinate, and deliver timely and quality Site level reports for ALIGHT Rwanda head office and others as required;
  • Participate in informing and development of new programs or expansion of existing programs or initiatives.

Program Learning and Communications

  • Support in documenting lessons learned from project implementation, consolidating additional information from Sector Coordinators;
  • Contribute regularly to the communications department with content: articles, photos, etc.
  • Maintain close and regular communications with the Senior Program Coordinator on program activity implementation and communications with donors and local authorities;
  • Conduct regular spot-check and audits of Site level programs/operations/HR/finance to establish and maintain compliance with standards, rules, and policies.

Operations, Logistics & Administration

  • Provide oversight on all financial and administrative matters in collaboration with ALIGHT’s field and Kigali based Finance and HR & Administration units;
  • Provide oversight and ensure the performance of all supply chain management at camp level with support from the Logistics department including a procurement process, delivery of supplies, accounting of physical assets, inventory and stock management;
  • Serve as the lead for Security and safety at the Site level, as guided by ALIGHT Rwanda Safety and Security guide.

Staff Management

  • Manage and supervise all human resources in the camp, with support from the HR department;
  • Support/strengthen the relationship between Site Sector Coordinators and Technical Advisors;
  • Coordinate site staff through regular meetings, performance evaluations, and performance planning;
  • Work closely together with the HR department to carry out regular competence and skills gap analysis.

General Areas of responsibility

  • Undertake other duties as may be reasonably requested by the Senior Program Coordinator and/or Country Director;
  • Promote the mission and organizational values of ALIGHT and ensure that these are reflected within the areas of responsibility.

MINIMUM QUALIFICATIONS

  • Master’s degree in Management, Development, International Relations, Project Management, Social Sciences or any related field from a renowned University required;
  • Minimum of seven (7) years of experience with development or relief organizations working in complex emergency situations and/or development settings, including refugees, returnees, displaced, vulnerable and/or conflict-affected populations;
  • Minimum four (4) years of experience directly managing development/relief programs at senior levels;
  • Experience in direct management of large staff complement is required;
  • Experience in operations and logistics management including supply chain management is expected;
  • Good  technical knowledge of camp management in the following programming sectors preferred:  health and nutrition, food security, HIV/AIDS, shelter and infrastructures, WASH;
  • High proficiency in reading, writing, and speaking English required. Fluency in French and/or Kinyarwanda preferred;
  • Proficiency in the use of computers and standard applications required:

KEY BEHAVIORS & ABILITIES:

  • Highly motivated self-starter who takes direction well, but also works independently;
  • Strong intercultural skills and high tolerance to uncertainty required;
  • Diplomatic skills and strong ability to manage staff, to resolve conflicts and build relations with diverse stakeholders;
  • Capacity for effective planning and management, including of risks and concern areas;
  • Capacity to work independently in a fast-paced environment and deliver results within tight deadlines;
  • Ability and willingness to live and work full-time in rural, low resource and isolated areas of Rwanda

3. Admin and Finance Assistant

PRIMARY PURPOSE:

The Administration and Finance Assistant (AFA) serves as the focal point for finance, administrative and human resource support and services and the program site. S/he ensures  ALIGHT rules and procedures, financial controls, and accountability mechanisms are effected, implemented and followed, supporting programs and logistics through maintaining records, managing official documents, providing monthly financial reporting, facilitating casual labor payments, and reviewing procurements against spending plans.

 KEY RESPONSIBILITIES:

  • Oversee the day-to-day monitoring and input of field financial and monetary transactions.
  • Maintain and manage program petty cash disbursements
  • Submit monthly closing of financial reports to ALIGHT Kigali finance on a timely basis.
  • Prepare timely budgets, cash requests, and accounting reports.
  • Monitor grant spending and projections, as informed by program leads
  • Maintain all financial files, and grant expense management
  • Certify casual laborers attendance sheets and prepare casual laborers payroll, including payment sheets
  • Track and maintain payment of all-necessary taxes, utilities, and leases
  • Review/certify procurement requisitions against program budgets and knowledge of current market data
  • Prepare all required financial and administrative, and human resources report as scheduled – including timesheets, staff leave and absence management
  • Maintain a good filing system for all program and project-related documents, including official letters, personnel files, and other official documents

REQUIRED SKILLS, BEHAVIORS & EXPERIENCE:

  • Minimum of A0 Bachelor’s degree in Finance, Accounting, Economics, or any other related field from a recognized university required
  • Minimum three years of experience in administration and accounting field; experience in HR an added advantage
  • Ability to perform accounting and budgeting functions, using spreadsheets
  • Demonstrated strong analytical skills and report writing skills
  • Experience creating monthly financial reports and spending projections
  • Good computer skills and familiarity with Microsoft Office system
  • The capable communicator in English; including written
  • Conversance with French, Tigrinya and/or Arabic an added advantage
  • Self-motivated and client-orientated with a strong sense of personal ethic, integrity, and quality
  • Strong interpersonal and intercultural skills
  • High level of flexibility and tolerance to ambiguity
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Alight
Alight

Kigali, Rwanda

300 - 10000 people

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