Primary Duties and Responsibilities

• General office organization and communication.

• Schedule appointments and manage calendars.

• Events planning and meeting setup and implementation.

• Order and manage office supplies.

• Supporting project administration in checking voucher lists, budget lists and data management. 

• Create/maintain filing systems, both electronic and physical.

• Manage accounts and perform book-keeping.

• Keep inventory of office assets and equipment.

• Support in the completion of bookkeeping and assistance in the preparation of reports in Excel format. 

• Make travel arrangements and generate itineraries.

• Provide general support to visitors.

• Liaise with senior staff to handle requests and queries from external enquiries.

• Perform other duties as may be assigned by line manager.

Requirements

• Bachelor’s Degree in Business Administration or any other related field.
• Up to 2 years of relevant working experience.
• Excellent oral and written communication skills and be able to organize their work using software tools, like MS Excel and Word.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.