Accounts Assistant At Guru Nanak Ramgarhia Sikh Hospital

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Accounts Assistant At Guru Nanak Ramgarhia Sikh Hospital 1 Position
Emploi Recruitment

Nairobi, Kenya

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Full-time
Accounting
Posted 2 weeks ago

Job Description

Job Description/Requirements

2.     CRITICAL ACCOUNTABILITIES
List the responsibilities (Key Result Areas and the major activities) that must be achieved in order that the job purpose is fulfilled. For each KRA, document the performance measure(s) (i.e., outcomes) which indicate successful accomplishment of that KRA.

KEY RESULT AREAS (KRA)
1.    Doctors’ management


MAJOR ACTIVITIES
•    Receiving and maintaining doctors' fees   
•    Ensuring up to date and accuracy in doctors' payables ledgers
•    Ensuring the correct portion of doctors' fees are
•    captured in each doctor's ledger account e.g.
1.     62.5% for special clinics consultation
2.     80% for IP ward rounds
3.     100% for all theatre procedures and operations.
•    Ensuring up to date prompt allocation of doctors' fees when payment remittances are received.
•    Ensuring that payments to doctors from corporates are only based on amounts that have been collected.
•    Managing relations and communication with doctors and updating them on the payment plans and /or any delays in payments.

OUTCOME
•    Up to date doctors' payments general ledger and statements on request at any point in time.
•    All doctors' fees are captured accurately in a timely manner.
•    Good doctor relationship is maintained.

KEY RESULT AREAS (KRA)
2.  Documentation


MAJOR ACTIVITIES
•    Maintain proper document filing system for all doctors' contracts and doctors' fee notes and all necessary documentation attached like discharge summary and any other case notes.
•    Maintain proper filing system for doctor' monthly statements and reconciliations.

OUTCOME
•    Maintaining an accurate and well-organized filing for all doctors' documents, up to date contracts, fees, statements and reconciliations.
•    Provides Ease of reference when data is required.

KEY RESULT AREAS (KRA)
3.     Payment processing


MAJOR ACTIVITIES
•    Planning monthly payments for doctors and ensuring payments are made every month for the previous month, as soon as collections are done to avoid long overdue doctors' payables.
•    Ensuring that at any point in time, the doctors payables only relate to amount that we have not collected.
•    Ensure that all agreed payments have proper support documentation for approval by the management e.g., the clinic attendance Rota, doctor's fee notes and patient bills.
•    Generate remittance advices for all payments done and dispatching the same together with the cheques to the doctors.
•    Posting approved payments in finance system once payment cheques have been collected by the doctor or EFT/RIGS instructions has been sent to the bank.

OUTCOME
•    This helps to minimize cases of doctors' refusal to provide services at the hospital / boycotting duty. Minimal to zero return of unauthorized/ un-supported payments to doctors.
•    Up to date doctors' payments posting in the cash book in the system.

KEY RESULT AREAS (KRA)
4.     Reports


MAJOR ACTIVITIES
•     Circulate an accurate up to date doctors' aging report on a monthly basis or s and when requested.
•     Circulation of an up-to-date payable’s analysis of what has been paid on a monthly basis or as and when requested.
•     Circulate and maintain an up-to-date doctors' statements on a monthly basis or as and when requested.

OUTCOME
•     To ensure an up-to-date record of doctors' aging report by the 3rd working day of the month
•     To ensure circulation of actual doctors' payables analysis report is available by the 3rd day of the month.
•     Ensure circulation of doctors' statements by the 5th working day of the month.

KEY RESULT AREAS (KRA)
5.     Reconciliations


MAJOR ACTIVITIES
•    Monthly reconciliation of all active doctors' accounts and solving all reconciliation issues.

OUTCOME
•     Maintain and ensure an up-to-date monthly reconciliation of all doctors’ accounts are given to the chief accountant for review by the 7th working day of the month.

KEY RESULT AREAS (KRA)
6.     Team work and leadership

MAJOR ACTIVITIES
•     Ensuring adherence to the laid down SOPs in doctors' payables

OUTCOME
•     None reported case of SOPs violation.

KEY RESULT AREAS (KRA)
7.     Participation in other projects

MAJOR ACTIVITIES
•     Participated in implementation of the upgraded MED 360 projects during the year and ensured proper functioning of all the doctors' payables GLs, reports and payment voucher modules, payment posting modules so as to ensure accurate data /output.
•     Participate in collecting and analysing data to aid in the audit process in the previous period as well as the current year.

OUTCOME
•     Helps to maintain a fully functional doctor’s payables and payment module of the MED 360 system.
•     Maintain an accurate data output on doctors' payables from MED 360.

Required qualifications and personal characteristics are;
•         Bachelor of Commerce (Finance Option)
•         Easy to adapt
•         Good data analysis and interpretation skills
•         Good Listening skills
•         Easy to socialize

 

Required Personal Characteristics
•    Must have strong work ethics
•    Easy to adapt
•    Good data analysis and interpretation skills
•    Good Listening skills
•    Easy to socialize

Other skills required;
Organization, Accounting, Data Entry Skills, General Math Skills, Analysing Information, Attention to Detail, Thoroughness, Verbal Communication.

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Emploi Recruitment
Emploi Recruitment

Nairobi, Kenya

51 - 299 people

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